About This Role

We are seeking a dynamic and detail-oriented Event Specialist to join our team based in New Delhi, India. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.

What You Will Be Doing

Event Operations & Coordination

• End-to-End Event Management Support: Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
• Vendor & Venue Coordination: Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
• Budget Management Support: Track event expenses & maintain budgets.

Cross-Functional Collaboration

• Team Collaboration: Work closely with design, content, and sales teams to align event logistics.
• Stakeholder Communication: Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
• Lead Management: Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.

Event Marketing & Reporting

• Event Promotion: Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
• Post-Event Analysis: Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.

About You

• Qualifications
  • Bachelor’s Degree in the relevant field.
• Experience & Skills
  • 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
  • The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
  • Event Tools Expertise: Familiarity with tools like airtable, zoom, or other event platforms.
  • Marketing Coordination: Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
  • Vendor Management: Experience managing external vendors and suppliers, ensuring timely delivery and quality.
  • Communication Skills: Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
• Qualities
  • Eager to learn and adapt in a fast-paced environment.
  • Creative thinking & proactive with an understanding to follow process.
  • Strong organizational and multitasking skills, with an eye for detail.
  • Detail-oriented with a knack for operational efficiency.
  • Team player with a proactive approach to problem-solving.
  • Tech-savvy and open to exploring new event management tools and technologies.

You Are A Notch Above If You Have

• Advanced certifications in event planning or project management.
• Experience in the education or SaaS industry.
• Experience in organizing events across multiple time zones.